Indiana IEP Meeting Checklist: How to Prepare for Your CCC Meeting

Indiana's IEP meetings are called Case Conference Committee meetings, and walking in without preparation is the single most avoidable mistake parents make. The school's team has attended hundreds of these. You may have attended one or two. Here is a practical checklist for preparing — what to review beforehand, what to bring, what questions to ask, and what not to sign on the spot.

Before the Meeting: What to Request

Start preparing at least a week before the scheduled CCC. The school is required to notify you of the meeting time, location, and purpose in advance. That notification period should give you time to do the following:

Request documents in advance. You have the right to review all documents that will be discussed before the meeting. Request:

• The proposed IEP draft (if this is an annual review or initial IEP meeting)
• All evaluation reports if this involves eligibility determination
• The most recent progress reports on current IEP goals
• Any Prior Written Notices issued since the last CCC

Send your request in writing at least 5 school days before the meeting. Schools vary in responsiveness — some send documents routinely, others wait to present them at the meeting itself. Documents presented cold at the meeting are hard to evaluate in real time.

Review your child's current IEP. Go through it goal by goal. For each goal:

• What is the goal measuring?
• What does the progress report say about whether the goal was met?
• What data was used to measure progress?
• Are you seeing the same trends at home?

Make a list of your concerns. Write down everything you want the team to address — behaviors you're seeing, academic struggles, services you believe aren't being delivered, transitions, peer relationships, anything. Bring the list. You don't have to remember it all in the moment.

Identify who you want at the meeting. You have the right to invite anyone — an advocate, a family member, your child's outside therapist, an interpreter. Give the school advance notice if you're bringing someone additional.

Decide whether to record. Indiana is a one-party consent state (IC 35-33.5-5-5). You can record the CCC meeting without notifying the school. If you choose to record, bring a phone or recorder.

The Indiana IEP & 504 Blueprint includes a full CCC preparation packet — a goal review worksheet, a question bank organized by meeting type, and a script for pushing back on proposals you disagree with. Get the complete toolkit

At the Meeting: What to Bring

• A printed or digital copy of the current IEP
• Any evaluation reports relevant to this meeting
• Your written list of concerns
• Copies of any outside evaluations or therapist reports you want considered
• Documentation of service delivery issues (emails, missed service notifications, teacher communications)
• A notepad or your phone for notes

Questions to Ask at Every CCC Meeting

About progress on current goals:

• "Can I see the data that supports this progress rating?"
• "Is my child on track to meet this goal? If not, what does the team propose?"
• "If the goal wasn't met, will it be carried over or rewritten? Why?"

About services:

• "Can you confirm that these services have been delivered as written in the IEP? Do you have service logs?"
• "Who is delivering each service — what are their credentials?"
• "Are there substitution or coverage issues during [service type]?"

About proposed changes:

• "Why is the team proposing this change?"
• "What evaluation data supports this change?"
• "What alternatives were considered and why were they rejected?"
• "What happens to my child's current services while we discuss this?"

About the proposed IEP:

• "What is the baseline for each new goal?"
• "How will progress be measured?"
• "How often will I receive progress reports?"
• "Where exactly will each service be delivered — what setting?"

About placement:

• "Is this the least restrictive environment where the IEP can be implemented? How did the team determine that?"
• "What is my child's schedule — where will they spend each part of the day?"

What Not to Sign at the Meeting

You are never required to sign an IEP on the spot. The school may imply urgency or suggest that services won't start until you sign — but signing a document you haven't fully reviewed is a significant risk.

It is reasonable to:

• Tell the team you need 24–48 hours to review the IEP before signing
• Request a follow-up CCC if there are substantive disagreements
• Sign consent for some services while indicating you need more time on specific sections

If you disagree with something, say so at the meeting — out loud, so it's in the meeting notes. You can also write your disagreement on the signature page or in a follow-up letter. Your signature on the IEP does not mean you agree with every component — you are acknowledging receipt, not endorsing every decision.

After the Meeting: What to Do

• Send a follow-up email summarizing what was agreed and any action items ("Following our CCC meeting on [date], I understand that the team agreed to [x, y, z]. Please confirm.")
• If you disagreed with something, note it in writing to the special education director within a few days
• Request the final signed IEP copy once it's completed
• Set a calendar reminder for the next progress report and annual review

Indiana-Specific Notes for CCC Meetings

The PAR matters. The Public Agency Representative at your CCC meeting is the person with authority to commit district resources. If the school sends a teacher or counselor who says "I'll have to check with the director on that," they may not have sent the appropriate PAR. The PAR is required to be at the meeting.

The TOR is your primary contact. Your child's Teacher of Record is the special education teacher managing the IEP. Build a working relationship with this person — they are your day-to-day contact for IEP implementation questions.

IN*SOURCE can attend. If you want professional support at a CCC meeting, contact IN*SOURCE (800-332-4433) to see if they can provide a consultant or coach. This service is free to Indiana parents.

IEP meetings move fast, and schools have home-field advantage. Going in with a checklist, your questions written out, and documents reviewed in advance changes the dynamic significantly. Get the Indiana IEP & 504 Blueprint for a full CCC preparation system and meeting scripts developed specifically for Indiana's Article 7 process.

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